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What
is the main goal of Job Description? How to write
a good Job Description?
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Posted:
June 2008 |
Modified:
Sep 2008 |
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The
role of the Human Resource Department is to find,
employ and train the adequate candidate for a
specific position. Also, HR with cooperation of
relevant department must define parameters
required for specific position.
There
are two main documents that define the status for
every employee. First one is Contract of
Employment. The second is the Job Description.
While Contracts of employment defines general
conditions of employment, the Job Descriptions
deals with all aspects of specific position,
specifying all roles in responsibilities in
bullets.
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Job descriptions help to clarify the real purpose of a job, the accountabilities and major responsibilities of a job and also the key attributes, education and experience desirable for the person conducting the
job.
The
definition of Job Descriptions is primarily HR matter in
term of formal structure of document as well as a
consulting expertise. Still, the detailed definition of
each Job Descriptions is role of immediate supervisor of
Position that is the scope of this document. Simply,
immediate supervisor should be the person that has
expertise necessary to define all roles and
responsibilities for his subordinate's position.
The
Job Descriptions are composed of different requirements,
grouped in several areas:
Header,
containing the name of Position, Department, Supervisor
General
Requirements,
containing the Education, Working Experience and Special
Skills and Qualifications needed.
General
Responsibilities,
the overall description of Employees responsibilities
Responsibilities,
the detailed list of Employees responsibilities
described with short bullets grouped in areas of
activity
Relationships,
describing network of Supervisor, Peers and Clients that
the Employee is dealing with.
Duties
and entitlements,
stating special requirements
Signatures
of Employee and direct Supervisor
This
is general overview of typical Job Description, though
slight changes in structure could be applied. It is important
to
cover all aspects of job requirement, not only in order
to make role and responsibility more comprehensive to
Employee, but to protect the Employer from the legal
side. A good Job Descriptions should be straightforward
and not more than 2 pages long. It should be reviewed
every 24-36 months.
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